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Wording

WORDING FOR YOUR WEDDING STATIONERY

Wedding invitation wording might not be as fun as the design details and color schemes, but when it comes down to it, your wedding invitation also needs to be informative.
Your invitation is the first impression of your celebration and the introduction to your love story. They should convey the who, when and where of the event, while offering a sneak peek of your wedding aesthetic. The essential wedding info—who’s getting married, who’s hosting, and when and where the ceremony and reception will take place. Find more ideas here: https://www.theknot.com/content/12-ways-to-honor-deceased-loved-ones-at-your-wedding

INVITATION CARD

Basic invitation wording tips: If the bride’s parents are hosting, it’s customary to leave off the bride’s last name. However, if the bride has a different last name than her parents, include her full name. The bride’s last name should also be included if the groom’s parents are involved in hosting.

If you would like to include the name of a deceased parent to the wedding invitation wording, simply add the word “late” in front of your family member’s name. (Beyond the invitation wording, you have plenty of ways to honor a deceased parent during your ceremony and reception.)

WHO’S HOSTING?
We are. add ”along with our families”
The parents. Mr. Mrs. Dr.
Someone else. Keep it informal and mention the relationship.

CIVIL OR RELIGIOUS?
Civil “request(s) the pleasure of your company”
Religious “request(s) the honor of your presence”

WHY ARE WE CELEBRATING?
“as we start our marriage”
“as we tie the knot (finally)!”
“for our wedding celebration”
“as we begin our new lives together”
“cause we’re getting married!”

WHEN AND WHERE?
Date.  MM/DD/YYYY or spell it out
Time.  Don’t forget to use am/morning pm/evening
Location.  If you’re not including map/directions, remember to put the full address
Reception.  Include address if different. Example: Dinner and Dancing immediately following

 

MAKE IT YOUR OWN

ADD: Quote a book, song, verse.
CHANGE IT UP: Rewrite it with the voice of your favorite character. Use your native language.
GO CRAZY: Mad-Lib style. Rewrite as a fairy tale. Be creative.

RESPONSE CARD

What to include: reply by date, family name/names, accept/regrets, optional meal options
Example: the pleasure of your reply is request on or before DATE/Please reply by DATE or similar.

REPLY BY DATE – This will depend on how much lead time your wedding vendors need. The first vendor to consider is your caterer. Check with each vendor to determine when they need a final # and set the RSVP return date for a week before that.
RESPONSE – Accept/Regret – Yes/No OR You can have fun with this by changing each to a statement, for example: “Wouldn’t miss it!” / “I’m in like Flynn” and for regrets “There in Spirit” / “Connection Lost” / “Lost in Translation”

DETAILS INSERT

What to include: map/directions, venue address/phone, wedding website and other relevant details (dress code, parking…)


PROGRAM WORDING

A wedding program is the perfect way to remember your day, thank people who made it possible, and to let your out-of-town guests know who’s who. You can also programs that leave space for the couple to write a heartfelt note to guests or a a memorial to a loved one who has passed away.

Whether you are having a large wedding, a traditional ceremony, or a long wedding ceremony, a wedding program can be a courteous way of letting guests know what to expect. Here are the essentials to make your wedding program a wonderful souvenir for your guests and personal keepsake for you.

INTRO

Bride’s Name – first and last name
Groom’s Name – first and last name
Wedding Date – month, day and year
Start Time
Ceremony Venue

ORDER OF CEREMONY

List song title, composer and musicians
Prelude –
Attendants’ Processional –
Bride’s Processional –
Opening Prayer/Greeting –
Readings
Wedding Message –
Exchange of Vows –
Unity Ceremony –
Presentation of Couple –
Recessional –

PARTICIPANTS

Include first and last names. You could also include your relationship to each such as: friend, brother, cousin, etc. AND special thanks if you have the room.
Officiant
Parents of the Bride
Parents of the Groom
Maid/Matron of Honor
Bridesmaids
Best Man
Groomsmen
Flower Girls/Ring Bearer
Personal Attendant(s)
Ushers

FINAL MESSAGE

Many couples choose to include a message of appreciation and or to honor those who have passed away.

Message of Appreciation
Message Honoring the Deceased

 


DOWNLOAD:  Wording for Wedding Stationery Worksheets      |      ALSO AVAILABLE: Wedding Planning Check lists and Worksheets

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Time Line

TIME LINE AND CHECK LIST FOR WEDDING STATIONERY

The following timeline is a reference tool of the best practices for when to order and mail all your wedding stationery. Depending on schedules and budgets there may be some flexibility.

SAVE THE DATE
ORDER: 8-12 months          SEND: Destination 8-12 months | Local 6 months
Save-the-Dates are very important for destination weddings, or weddings near a major holiday. Some of your out-of-town guests may decide to plan their own romantic getaway around your wedding date. If you are staying local or planning a small intimate wedding, save-the-dates may not be necessary.
You should book your stationery designer (AKA – ME!!!) by the time you have booked your venue.

If you haven’t already, schedule a  COFFEE DATE  or  CHECK MY AVAILABILITY.

INVITATION
ORDER: 4-6 months prior          SEND: Destination 3-4 months | Local 6-8 weeks
There is such a thing as too early! You want to give your guests enough time to get excited but not so much time that they totally forget. While invitations for a destination wedding should be sent far enough in advance for your guests to make travel plans.
The style and theme of your wedding should be reflected in the invitations to help set the tone for the big day. If you haven’t already, click here to purchase my creative planning workbook.
When ordering, remember to count households and couples as one.

  • RSVP CARD: Destination 3-5 week prior | Local 2-3 weeks
    Your RSVP deadline will depend on how much lead time your wedding vendors need. The first vendor to consider is your caterer. Check with each vendor to determine when they need a final # and set the RSVP return date for a week before that. Assign each guest/family a number and lightly pencil in that number on the back of the RSVP card, just in case anyone forgets to write in their name.
    Keep a B-list – if less people RSVP than expected, it will be good to keep an additional list to fill up seats.
  • DETAILS INSERT: Make it easy on your guests by providing a map/directions (your out-of-towners will thank you). You may also want to include your wedding website and other relevant details.

THANK YOU CARDS
ORDER: 6 +/- months, with your invitations          SEND: as you receive gifts/within 1 month of your wedding

Believe it or not, you’ll start receiving gifts before you even walk down the aisle! Friends and family who are unable to attend may send their gift in advance. Send their “TY” immediately to minimize your workload after the wedding. Once you’re back from your honeymoon, kick into high gear to get them out no later than four weeks after the wedding.

DAY OF STATIONERY
ORDER: 2 +/- months | Delivered 1-2 weeks prior

  • MENU: Creating a menu for guests to review as they take their seats will get them excited for the dishes to come.
  • VOWS: You definitely don’t want to forget your wedding vows, if you will be reciting your own. Have them written on a pretty piece of paper or in a card to have your maid of honor hold until you’re ready for them at the altar. As your creative designer I could create a frame-able keepsake of your vows.
  • TABLE NO#: Make sure your guests know where to sit by having each table labeled with a number or name.
  • ESCORT CARDS: Escort cards are important for guests to know which table they will be sitting at. It will have their name and table number on it for them to find.
  • PLACE CARDS: If there will be assigned seating at your wedding ensure guests know where to sit by placing a name card at the top of the plate setting. This helps with organizing and making sure there are enough seats for everyone. These cards can also be used to indicate meal preferences.
  • HIS & HER CARDS/PROPS: His and Her or Mr. and Mrs. cards are a fun way to label your seats as newlyweds. This is definitely optional but always makes for a great photo-op.
  • PROGRAMS: As with most big events, you want to know what’s happening and when? YOUR wedding is no different, especially if you are having a traditional Catholic or Jewish ceremony. There are so many ways you can personalize a program, so that it truly is a telling of your love story. With a Who’s Who, the sequence of events, and any other details important to your and your fiancé. A wedding program is a perfect way to share your gratitude with all your guest. Special thanks to those who have helped you become who you are or have been influential in your relationship.
  • SIGNAGE: This includes seating charts, guest book alternatives (poster, faux certificate), tables signs (buffet, dessert, cocktails, ), banners and any other large format signs/posters.
  • OTHER: dance floor, napkins, stir sticks, favor packaging, etc.

ALSO AVAILABLE:  Wedding Planning Check lists and Worksheets

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